Serdata is a system allowing to develop with absolute quiet your company, as it is one of the best software for cleaning firms. It is a supplemented solution that, together with the computer, allows the management of cleaning firms in all its aspects, as accurately and fast as possible. In this way, the entrepreneur gets always in real time all up-to-dated data concerning his activity, in order to be acquainted with the health of his company. It is very simple to utilize, and besides it does not require software or hardware knowledge, as we provide with a complete training course by your firm. It works in the network, allowing to connect different offices simultaneously using simply a MODEM. It is besides tele-assisted, so that probable corrections or updating of the programme in any part of Italy are possible.
Serdata allows to get orders, save your time and money. In a market so sparkling as the present one, a clearing firm cannot be managed improvising or according to entrepreneur’s personal style. Primarly it is necessary to develop your sales force in order to maintain the market share of your company or to develop one, and it is essential to make reference to precise << budgtes >> fixed to the acquisition of a contract as well as to know at which price selling in a certain moment or finally simulating various offers to choose the best tender. To not prolong this topic, we only say that Serdata has been created to dedicate more time to sales, to have always to hand all company data, to save many hours of work of employees, to get an advantage and to stand up to the competition.
The base programme is realized in 8 modules perfectly integrated among them, but at the same time working also one by one. In this way, small companies too can start with the most suitable module according to their exigencies and after integrating the others. Here in succession it is possible to observe the organization of the programme.
SERDATA - STAFF ATTENDANCE MODULE
One of the most delicate phases of a cleaning firm is the planning of a yard, the rafting of working << budgets >>, the conferring of departments and working hours to each employee, the check of fixed << BUDGET >> and their possible corrections. In the first module, we entered, at the beginning only, yard and employee’s personal, hours and employee’s working days. The programme contains an unlimited number of employees and yards.
After this, Serdata develops one month after the other data entered, separating festivities, holiday and working overtime according to what we loaded at the start. The operator, every first day of each month simply will have to select the function "MONTH UPDATING", specifying the month requested and in a few instants he will see the estimated situation (according to BUDGETS) about all employees will do, appearing as attendance sheet, in the observance of working laws, so that there will be no need to write again by hand. After this, he will simply to have manage absence from work in order to get the balance at the end of the month. The whole phase is automatic and so allows the daily, weekly or monthly analysis, of estimated hours for contracted services. This allows separative interventions before the end of the month.
Realizing at the end of the month only to be over estimated hours is not favourable, as exceeding working time will have to be paid. SO, IT IS BETTER TO KNOW BEFORE.
All information is managed in real time, allowing video or printing summaries. We detected that the average saving on execution time of SERDATA procedure is by 80%.
SERDATA - FINAL YARD MODULE
In this module all work formerly executed in the STAFF ATTENDANCE MODULE is imported, and always in automatic way all production data are converted into economic values to check profitability of each yard or the whole company.
In this way we get the reports concerning ordinary and overtime manpower costs, incidence of absences, and so on for all production factors. After this, we add the cost of materials, equipments and fuel, in short any yard cost.
Then we insert incidences concerning administration and sales department. At this point we get the exact economic trend of the month, the hourly average price of cost and sale. In this way it twill be very simple to detect the real margin profit and analyse how much charge for a certain service or for a contract adjustment.
Generally, a careful businessman already has these data. Otherwise, it would be impossible to manage properly his company. But, anyway, how much time his employees need to update frequently these data or to modify to simulate new situations?
The saving of time that SERDATA allows is by 70%.
SERDATA - WAREHOUSE MODULE (UniversalProfit)
In order to carry out their work, employees need equipments and material that will have to be supplied periodically and frequently, according personalized exigencies.
It is necessary to plan supplies and that the situation of consumption of yard as well as this of stock-in-trade is updated. SERDATA system allows you to carry out these operations completely automatically. The module suggests you directly and automatically the delivery to effect with date, customer address, convenient hours to deliver, besides it prints the delivery note and brings up to date the stock.
It suggests you also articles run out of stock needed to buy from the usual supplier and in which quantity. In any moment you could be acquainted with the general situation, yard by yard, according to costs and quantity.
All this can be personalized, also with material use cards, by video or printed. This simplify a lot the operations also to less expert employees . Although you may think that saving got on the products affects not so much on the rest of the costs, in our opinion it is very important to check this factor if you consider that the same amount of money that you assign to this costs can be in spite assigned to sell in order to acquire a new customer.
SERDATA - INVOICING MODULE (UniversalProfit)
Invoicing is an important step for a company as in that moment all energies spent during the service find their foundation.
For this reason it is necessary to have at hand information for invoicing without leaving out extra-services.
SERDATA helps you to remember this information, as first of all allows you to invoice automatically fix rents with no information redefinition. Besides, through special prints, it allows you to check all extra-rents hours carried out in the accrual date.
From this check extra-invoices can be issued automatically or handly and they will increase << BUDGETS >>.
Besides this, an effective customer bill book, the managing of bank receipts, on paper or on disc, the possibility to double similar invoices without redefinition them, are provided.
SERDATA - STATISTICS MODULE
For a company statistics is very important to estimate situations and plan new tenders.
SERDATA is the better tool to carry out these checks, as the statistics module collects all pieces of information coming from modules of STAFF ATTENDANCE, BUDGET, WAREHOUSE, AMORTIZATIONS, in order to get company rates.
Statistics allows to analyse the situation, to modify it and to act accordingly budgeting new tenders, starting from current data.
In SERDATA crossed statistics, most important balance sheet ratios as yard profit, tender hours costs, contemplati absenteeism percentages and costs of products and equipments at square meter are provided.
An accurate and periodical check of these indicators allows to verify, inside the company without being outside, the trend of tenders and consequently havin situation under control.
SERDATA - VEHICLES/EQUIPMENT MODULE
To know where equipments are placed is useful, as it makes you save time during urgency.
Equipment module allows you to carry out a complete management of your equipments being informed in any moment about their disposition and their use on workplace. To know for how much time an equipment is utilized allows you to understand if it is necessary to buy another one for a new tender or if it is better to optimize those already in your possession and consequently saving on costs.
Besides this, it is possible to get automatically amortization and maintenance costs separated in consideration of utilize of each yard for tenders.
If you have to manage vehicles and not only equipments, the programme provides times of maintenance not only by days, but also by kilometers. In this situation, the vehicle or the equipment will be under constant control without wearing out excessively.
Repairing for carelessness cost much more than normal maintenances.